Responsibilities:

• Answering the telephone and flowing all calls to their required destination
• Processing faxes coming in and those needing to go out
• Maintain the filing for all Accounts Payable files
• Prepare all shipping documents
• Setup, organize and maintain shared calendar for entire office through outlook
• Organizing and maintaining the calendar and billing for Mountain Cove Lodge during the open season as well as replying to customer inquiries and calls throughout the year
• Help Accounts Payable with the maintenance of the accounts payable PO System (Beanworks), matching to POs and sending to appropriate individuals for approval
• Distribute emails received to appropriate individuals as required
• Maintaining social media accounts for Moran Mining & Tunnelling Ltd., the Moran Group website as well as the Mountain Cove Lodge website and social media accounts while keeping an open dialogue with Jennifer Perala (Moran) for the lodge and the IT support team for the completion and maintenance of the lodge website
• Planning and preparing for company and employee events as required (such as monthly birthday lunches, Christmas party and summer BBQs)
• Complete credit applications for new vendors when required - provide to accounting manager for review and processing
• Willingness to learn new software and develop new skills with those currently familiar with
• Preparing office supply orders as required - distribute and store as needed
• Process Amazon orders when required - forward ali’transactions processed to AP
• Provide support for the overall operation when necessary - tasks may change as the needs of the company grow